Update on the ASCA 2020 AGM

ASCA 2020 AGM (update) Summary of Results

ASCA (Virtual) Annual General Meeting (AGM) April 26, 2020

The 2020 AGM was held via Zoom Conferencing Webinar platform and utilized ElectionBuddy voting software.

A modified agenda was presented to include only key items of business for the virtual AGM:  

Special Resolution (SR20-01) to amend bylaws, Presentation of Financial Reports, Board Elections/acclamations, and to postpone discussion of the 2020 Proposed Advocacy Resolutions to a fall general meeting.

The meeting was called to order at 9 am. by President A. Purcell-Pike, after the National anthem (YouTube link) was played.

Director Lisa Arlint provided a Territory Acknowledgement.

President’s Address was presented by President A. Purcell-Pike.

Motion 1: Does your school council agree to allow virtual/electronic participation and voting for the ASCA 2020 AGM? Yes

Motion 2: Does your school council agree to postpone discussion of the Proposed Advocacy Resolutions to October 17, 2020? Yes

Motion 3: Does your school council approve Becky Kallal as the Parliamentarian? Yes

Parliamentarian presented an overview of virtual meeting protocols and online etiquette.

Motion 4: Does your school council accept the 2020 AGM Rules of Order as presented/amended?

An amendment to Rule 15 was presented, discussed and debated at length – to ALLOW Emergent Resolutions to be considered at this AGM. Amendment passed. Amended Rules of Order passed.

Motion 5: Does your school council adopt the 2020 AGM Agenda as presented/amended?

An addition to the Agenda to consider an Emergent Resolution.

Motion 6: Does your school council approve the 2019 Draft Annual General Meeting Minutes as presented? Yes

Director Jacquie Surgenor presented the Financial Report

  • Audited Financial Statement, Auditor’s Report 2018-2019 fiscal year
  • Membership Fees
  • Board-approved 2020-2021 Budget

Credentials Report: number of votes in the meeting room was 103.

Resolutions Chair(s) Vice President Brandi Rai and Director Shelley Odishaw - presentation and background on ASCA Board sponsored Special Resolution SR20-01. (To allow an ASCA Member School Council to participate in decision making – VOTING, electronically, virtually or digitally.)

Motion 7: Does your school council approve the Special Resolution to amend ASCA Bylaws Articles 3 and 5 as presented? Yes

Motion 8: Emergent Resolution: Online Learning Advocacy Recommendations, was defeated.

Nominations Chair(s) Director Lisa Arlint and Director Sarah Rollingson presented an overview of the nominations process, confirmation and affirmation of nominations received for the Board of Directors Election. Candidates delivered individual speeches (3 minutes each) to the assembly.

President: Affirmation of Acclamation – Brandi Rai

Vice President: Affirmation of Acclamation – Shelley Odishaw

 

Directors Election: 2-Year Term, five (5) positions; six (6) candidates present to accept nomination.

Elected Directors:

Jacquie Surgenor

Hollie Tarasewich

Richard Haggarty

Krista Scott

Sheila Hobday

 

Directors: 1-Year Term, one (1) position; max. two (2) candidates

No candidates eligible for the 1 year position – no election required.

 

First Call for Proposed 2021 Advocacy Resolutions

 

Closing Remarks and Adjournment 4:30 pm.

 

Results summary – Proposed Advocacy Resolutions go to a fall meeting for consideration, new Board was elected, and virtual voting is expected to be allowed for the association going forward.

 

ASCA plans to host a Regular General Meeting on Saturday, October 17, 2020 from 10:00 am to 3:00 pm for consideration of the 2020 Proposed Advocacy Resolutions and any other business deemed essential by the Board at that time.

If possible, this meeting will be in-person and may also incorporate ‘virtual voting’. If meeting in-person is not possible, it will be a virtual meeting. More information will be provided as available.

Download PDF Summary of Results document

Go to Board of Directors page

April 9, 2020

Update from the Executive Director regarding the ASCA Annual General Meeting (AGM)

In consideration of responses received from the “AGM Survey” and discussion with the President and Vice President, a decision regarding the ASCA 2020 AGM has been determined.

ASCA will host a VIRTUAL AGM on Sunday, April 26, 2020 from 9:00 am to 2:00 pm, with a modified agenda for consideration of the Special Resolution to amend the bylaws, presentation of the Audited Financial Statement and associated reports, Executive and Director Elections (if needed), and potential Affirmation of the Past President.

The final draft Agenda and Order Paper was posted on April 15th, 2020. Link to all Meeting documents.

The meeting will be presented using Zoom Conferencing webinar platform, along with ElectionBuddy – a secure, online voting software. Voters use an access key issued to them in advance of the meeting. Registrants can join from a PC, Mac, iPad, iPhone or Android device.

Each ASCA Member School Council is entitled to delegate one (1) parent to represent, and vote on behalf of, their school council/community. There is no fee to attend.

Online registration is for ASCA Members only, and required before 12 noon on April 22, 2020.
Late registrations CANNOT be accepted. Completed CREDENTIAL forms are required.

As Proxy voting is difficult to manage with electronic voting, ASCA encourages as many Member School Councils that are able - to participate in the virtual meeting and carry their own vote.

In addition, ASCA plans to host a Regular General Meeting on Saturday, October 17, 2020 from 10:00 am to 3:00 pm for consideration of the 2020 Proposed Advocacy Resolutions and any other business deemed essential by the Board at that time.

If possible, this meeting will be in-person and may also incorporate ‘virtual voting’. If meeting in-person is not possible, it will be a virtual meeting. More information will be provided at the AGM.

Please feel free to contact wendyk@albertaschoolcouncils.ca if you have any questions.

Wendy Keiver, ASCA Executive Director

Download PDF document of AGM Notice